The Minute-Taker's Workshop

COURSE OUTLINE:

Description We will start this workshop by identifying the role of the minute taker and explore common problems and solutions in small groups. We will then define the skills needed by identifying the 3 key skills including an ability to listen, critical thinking skills, and good organization techniques. We will develop templates to use in the class and afterwards at the office. We will discuss the different styles of taking minutes and identify what to record. We will also discuss taking minutes in an interactive meeting and some of the problems that may be encountered. To wrap up the day, participants will learn how to build and maintain a minute book.

Learning Objectives
- Recognize the importance of minute-taking.
- Develop key minute-taking skills, including listening skills, critical thinking, and organization.
- Be able to remedy many of the complaints that beset minute-takers.
- Be able to write minutes that are suitable for formal meetings, semi-formal meetings, and action minutes.
- Be an efficient minute-taker in any type of meeting.
- Be able to prepare and maintain a minute book.

Course Content


PRE-ASSIGNMENT

INTRODUCTIONS, OBJECTIVES AND AGENDA

DISCUSSION OF PRE-ASSIGNMENT

THE ROLE OF A MINUTE-TAKER

Handling common problems you experience
Developing a meeting agreement

MINUTES FOR FORMAL MEETINGS

The need for good minutes
Organizing formal minutes
Headings
Motions

MINUTES FOR INFORMAL MEETINGS

Semiformal minutes
Action minutes

TECHNIQUES FOR PREPARING MINUTES

Before the meeting
At the meeting
After the meeting

THE MINUTE BOOK

BYLAWS AND PROCEDURES

Computers: The Latest Tool
Advantages and disadvantages

ELECTRONIC MEETINGS ADVANTAGES AND DISADVANTAGES

TAKING MINUTES IN AN INTERACTIVE MEETING

A FINAL WORD

Listening skills
Behind the scenes
Hidden variables
Your image

REVIEW AND EVALUATIONS

SUGGESTED READING LIST